LACRESCENT-HOKAH SCHOOL DISTRICT #300
SCHOOL BOARD MEETING
LACRESCENT MIDDLE & HIGH SCHOOL
1301 LANCER DRIVE
LACRESCENT, MINNESOTA 55947
JULY 15, 2009
7:00 P.M.
Printable Agenda
AGENDA
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. ANNOUNCEMENTS, AGENDA ADJUSTMENTS/APPROVAL AND
INFORMATION DISSEMINATION
A. $200 Donation – Received from Betsy Knowles to be utilized toward the
purchase of the vertebrae model for Science Teacher Peggy Kreutzman.
5. COMMUNITY INPUT
6. CONSENT AGENDA
A. School Board Minutes
June 17, 2009, Regular Meeting
B. July, 2009 Bills Due for Payment (09/10 Review Schedule)
Review by White and Summerfield
C. Staff Resignation
Julie Beddow-Schubert - Curriculum Director - .5 FTE – Effective immediately.
Sarah Swoboda - Spanish Teacher – 1.0 FTE – Effective immediately.
D. Position Authorization
Media Paraprofessionals - 3 Positions - 12 hrs/day total
MS/HS - 8 hrs/day
Elementary - 4 hrs/day
E. Staff Employment Adjustment
Lisa Massman - MS Counselor – Additional .10 FTE – Replacement
June Agenda Adjustment
F. Staff Employment
Special Education Extended Year (ESY) Staffing
Cathy Erickson - Coordinator – Up to 20 hours
- HS DCD Teacher – 52 hours
Kristie Lieser-Hager - ECSE Teacher – 74 hours shared
Bev Burand - ECSE Teacher – 74 hours shared
- Speech Consult – up to 10 hours
Marianne Schultz - Elementary DCD Teacher – 52 hours
Lynn Verthein - MS DCD Teacher – 52 hours
Deb Best - Nursing – up to 60 hours
Emma Blank - ECSE Para – 60 hours
Deb Prath-Schute - ECSE Para – 30 hours
Brett Davis - Elementary DCD Para – 42 hours
Pam Fahy - Elementary DCD Para – 42 hours
Janet Reuteler - MS DCD Para – 42 hours
Robin Yeshe - DCD MS/HS Para – 42 hours
G. Electronic Transfers
06/06/09 $ 151,044.00 Merchants Bank (Health Insurance)
06/10/09 $ 1,500.00 Merchants Bank (Postage)
06/15/09 $1,200,000.00 transfer from MAX to Merchants Bank
06/15/09 $ 308,493.13 Merchants Bank (Fed. Withholding)
06/15/09 $ 33,725.64 Merchants Bank (MN Withholding)
06/14/07 $ 25,740.69 Merchants Bank (WI Withholding)
06/17/09 $ 160,000.00 transfer from PMA to Merchants Bank
06/30/09 $ 250,000.00 transfer from MAX to Merchants Bank
06/30/09 $ 35,549.92 Merchants Bank (Fed. Withholding)
06/30/09 $ 4,791.72 Merchants Bank (MN Withholding)
06/30/09 $ 978.14 Merchants Bank (WI Withholding)
ACTION ____________________________________________________
7. ACTION ITEMS
A. Resolution 09:08 – Resolution Authorizing Issuance, Awarding Sale,
Prescribing the Form and Details and Providing for the Payment of $1,620,000
General Obligation Taxable OPEB Bonds, Series 2009 – Commentary by Dee Dee
Kahring of Springsted, Inc.
Commitment: Fiscal Integrity
ACTION ____________________________________________________
B. 2009/10 School Board Meeting Dates, Time and Location
These items should be set for the 2009/10 fiscal year. Currently school board meetings are held the third Wednesday of each month beginning at 7:00 p.m. in the Middle & High School Band Room. During the Lenten season, the meetings are scheduled at 8:00 p.m. This year that impacts the February and March meetings.
Commitment: Facilities and Operations
ACTION _____________________________________________________
C. School Board Expenses
Action should be taken to set the school board members' compensation per meeting to cover mileage and expenses. Regular and special school board meetings, negotiation meetings, MSBA training sessions, and hearings of the school board are included. The current per diem is $25 per meeting up to 4 hours, $50 up to 8 hours, and $100 for anything over 8 hours.
Commitment: Facilities and Operations
ACTION ____________________________________________________
D. Authorized Quotes
The superintendent should be authorized to secure quotes for items such as snow removal, vehicles, and paper products, as well as the items required by law (ie. - items costing $l0,000 to $100,000).
Commitment: Facilities and Operations
ACTION ____________________________________________________
E. School District Attorney
Pat Maloney of Ratwick, Roszak, and Maloney, P.A. is recommended to continue serving as the school district's attorney. Work with the Knutson, Flynn, Deans, and Olsen, P.A. firm or a local attorney, at the discretion of the superintendent, is also recommended.
Commitment: Facilities and Operations
ACTION _____________________________________________________
F. Authorization of Superintendent and Business Manager
Ron Wilke and Julie Holman should be authorized to be the official, school district representatives for local, state and federal signatures, to make school district investments, and to make electronic transfers of district funds.
Commitment: Facilities and Operations
ACTION _____________________________________________________
G. Authorization of Superintendent
The superintendent should be authorized to dispose of obsolete or outdated
equipment as needed.
Commitment: Facilities and Operations
ACTION _____________________________________________________
H. Mileage Rate
The current district mileage reimbursement rate is $.525. It is recommended this
rate be continued for the 2009-10 fiscal year.
Commitments: Facilities and Operation; Fiscal Integrity
ACTION _____________________________________________________
I. Meal Reimbursement Rate
The out of district rate for meal reimbursement for the 2008/09 school year was
set at a maximum of $30.00 per day for both non-metropolitan and metropolitan
areas. Meal receipts are required. The rate for 2009/10 is recommended to remain
the same.
Commitment: Facilities and Operations
ACTION _____________________________________________________
J. Federal School Lunch Program
Action should be taken to authorize district participation in the federal school lunch
program and the kindergarten milk program, and to name Joni Ralph as eligibility
officer and Ron Wilke as hearing officer for free and reduced lunch determination
and to set the lunch prices at the 2008/09 (except adult meals) rate as follows:
Lunch:
Elementary Students $ 1.95
Secondary Students $ 2.20
Reduced $ .40
Adults $ 3.05
Breakfast:
All Students $ 1.05
Reduced No Charge
Adult $ 1.55
Ala Carte Milk $ .35
Beverage Break:
Milk/Juice $25.00 per semester
K. Meal Reimbursement Rate – Activities
The out-of-district meal reimbursement rate for students involved with state tournament level activities should be set for the 2009/10 school year. It is suggested the rate remain at the 2008/09 rate of a maximum of $20/day per student.
Commitment: Facilities and Operations
ACTION _____________________________________________________
L. Athletic Event Fees
It is recommended the District’s gate fees continue to be consistent with conference fees, and that the yearly activity passes increase as follows.
$6.00 for adults per event/$50.00 per school year.
$3.00 for student per event/$25.00 per school year.
Commitment: Facilities and Operations
ACTION _____________________________________________________
M. Student Athletic/Activities Fees
It is recommended that the participation fees for the following activities remain at the 2008/09 rates as follows:
Athletic Fees - $75
Football Golf Volleyball Cross Country
Track and Field Baseball Soccer Softball
Basketball Wrestling Gymnastics Hockey
Dance Team
Non Athletic Fees - $75
Drama Fall Play
Non Athletic Fees - $50
Jazz Band Knowledge Bowl Forensics/Speech Math Team
Family Limit of $400
Commitment: Facilities and Operations
ACTION _____________________________________________________
N. Substitute Pay
The following 2008/09 substitute rates are recommended to continue as the 2009/10 rates. Per employee contracts, it is designated that District employees subbing for other employees will receive their regular rate of pay, unless the regular rate is less than the sub rate of pay.
08/09 Rates
Substitute Teachers - $90.00 per day
Substitute Secretaries - $ 9.00 per hour
Substitute Assistants - $ 8.25 per hour
Substitute Custodians - $ 8.50 per hour
Substitute Food Service - $ 7.25 per hour
Substitute Groundskeeper - $ 8.00 per hour
Commitment: Facilities and Operations
ACTION _____________________________________________________
O. School District Membership – Authorization for 2009-10 School Year
1. Minnesota School Boards Association
2. Southeast Service Cooperative
3. Schools for Equity in Education (SEE)
4. Minnesota State High School League
Commitment: Facilities and Operations
ACTION ____________________________________________________
P. Depositories
The Merchants Bank, Home Federal Savings and Loan Bank, State Bank
Financial, Minnesota Liquid Assets, Associated Bank and PMA Securities are
recommended as the District depositories for 2009/10.
Commitment: Facilities and Operations
ACTION ____________________________________________________
Q. Official School District Newspaper
The Houston County News is recommended for continuation as the District's official newspaper.
Commitment: Facilities and Operations
ACTION _____________________________________________________
R. Facility/Equipment Use Fees – Commentary by Ron Wilke. The fees for the
rental of school district space and equipment are reviewed annually. It is
recommended the fees remain at the 2008/09 rate, but will continue to be
reviewed for potential increases.
ACTION _____________________________________________________
Commitments: Accountability; Facilities and Operations; Communications
and Relationships; and Fiscal Integrity
S. HVED Agreement for School Services – Commentary by Ron Wilke.
The proposed agreement with the Hiawatha Valley Education District for 2009/10
educational services reflects an almost 7% decrease over the previous year for a
total of $157,666.36. Payment for services is based on $50 per 2007-08 WADMs,
which is less than the prior year due to declining enrollment. The special education
personnel purchased through HVED decreased due to a change in service hours
and new hires. Your approval of the 2009/2010 HVED Agreement is requested.
Commitment: Effective Learning
ACTION _____________________________________________________
T. Title ESEA Representative for 2009-2010 – Commentary by Ron Wilke.
Contact for the Titles is Ron Wilke. Your approval of the ESEA contact is
requested.
Commitment: Learners to Succeed; Effective Learning; Ready for
Success
ACTION _____________________________________________________
U. Resolution 09:09 – Resolution Authorizing the Issuance of District Aid
Anticipation Certificates – Commentary by Ron Wilke. The formal resolution
authorizing the issuance of the District’s Aid Anticipation Certificates and
approving the Trust Agreement with U.S. Bank National Association of St. Paul,
Minnesota, as trustee is enclosed for your review. The borrowing will be through
the MSBA/ECSU Pool on August 27, 2009, and will not exceed $4,100,900. Your
approval of the resolution is recommended.
Commitment: Facilities and Operations
ACTION ____________________________________________________
V. Resolution 09:10 - Approve and Authorize the Execution of a Governmental
Lease-Purchase Master Agreement and Supplements Thereto and Related
Documents and Certificates. Commentary by Ron Wilke. Attached is a resolution
for the FY10 technology lease agreement with Wells Fargo. We will be financing
$89,160.01 over a three year period at a rate of 4.75%. The annual cost is
$31,109.37. Total cost of financing is $4168.
Commitment: Effective Learning; Ready for Success; Technology; Fiscal
Integrity
ACTION ______________________________________________
W. Contract Approval – Julie Beddow-Schubert, PreK-3 Principal. Attached is the
proposed contract for Julie Beddow-Schubert as the PreK-3 Elementary Principal
for the 2009/10 school year. The contract language is the same as the current
principal contract and reflects a salary of $95,505. Your approval of this contract
is requested.
Commitment: Effective Learning; Fiscal Integrity
ACTION _____________________________________________________
X. Health & Safety Attachment #99 – Commentary by Ron Wilke. This multi-page document is related to the District’s Health and Safety programs. Board approval of this document is required in order for the District to receive Health and Safety funding for the 2009/Pay 2010 levy cycle. It specifically highlights five components of the program. The five areas this year are Safety Committees, Laboratory Safety Standard and Chemical Hygiene Plan, and Lockout/Tagout, Confined Spaces, and Employee Right-to-Know Hazard Communication. The District is continuously working on making sure all programs are up to code and running smoothly. Your approval of Attachment #99 is recommended.
ACTION _____________________________________________________
8. REVIEW/INFORMATION ITEMS
A. Year End Nursing Report
Commitment: Communications and Accountability
Discussion/Comments:________________________________________
Questions/Respondent:________________________________________
Follow-Up:
Forward for Action - Continue as Review - Refer to Committee - No Further Action
B. MSBA Summer Conference Registration – August 13-14, 2009
Commitment: Communication and Relationships
Discussion/Comments: ________________________________________
Questions/Respondent:_________________________________________
Follow-Up:
Forward for Action - Continue as Review - Refer to Committee - No Further Action
9. ADMINISTRATIVE REPORTS
A. LEA Representative
B. Rick Wolter
C. Ben Barton
D. Julie Beddow-Schubert
E. Dave Schulte
F. Julie Holman
G. Ron Wilke
10. BOARD MEMBER REPORTS
11. ADJOURNMENT